Cargo van cost-per-mile calculator

Free and phone-friendly. Find your break-even cost per mile, your target rate, and whether a load is GO, NEGOTIATE or NO-GO.

Break-even —Load: —Results

1. Fixed costs (paid even when parked)

Van payment / lease

Commercial auto + cargo insurance

General liability insurance

Phone + data plan

Apps: GPS / routing / invoicing

Load board subscription

Bookkeeping software

Registration, plates & permits

Business filings

Equipment: straps, blankets, dolly

Coolers / temp monitor service

Bank / payment fees

Other fixed cost

Planned miles per month (loaded + deadhead)

Working days per month

2. Variable costs (per mile driven)

Average MPG

Fuel price per gallon ($)

Oil change + service cost ($)

Miles between services

Repair / brakes reserve per mile ($)

Full set of tires ($)

Tire life (miles)

Cleaning, supplies, PPE per mile ($)

Other per-mile cost ($)

3. Your targets

Target profit per mile ($)

Target profit per hour ($)

4. Load offer

Rate offered ($)

Loaded miles

Deadhead miles (to pickup + back)

Tolls ($)

Other costs: parking, lodging, lumper ($)

Total hours (drive + load + wait)

Fuel price override ($/gal), optional

MPG override, optional

Full version

Want the full spreadsheet?

Know your real cost per mile and whether a load is worth it. A 7-tab Excel / Google Sheets workbook built for cargo and Sprinter vans. Compare 3 loads side by side, log up to 200 loads and get a monthly summary chart.

See the full spreadsheet ($17)

Cover of the IXpress Cargo Van Cost-Per-Mile and Load Profit Calculator

Planning tool only. Results depend on the numbers you enter. It doesn't predict or promise earnings and isn't tax or financial advice.